APMOG Job Descriptions
APMOG Executive Committee Leadership Roles
The APMOG Chair is chosen every three years by the voting members of the ARCOG Executive Committee. Elected ONLY for one (1) three year term. (Voting members : APMOG Chair; Vice-Chair; 5 Regional Representatives; 5 Regional Alternates; Education Committee Chair and Program Planning Chair IF they are NOT a Region Rep. to avoid a duplicate vote.)
1. Be an active APMOG member;
2. Ideally, have support from your department to have the financial resources and time off to attend Annual and Summer meetings;
3. Have held the position of Regional Representative or Alternate; or Education or Program Planning Committee Chair;
4. Be willing to speak at sessions and at committee meetings;
5. Be able to attend annual meeting, usually held in late Feb. or early March; and the summer retreat, usually held late July or early August.
1. Be an active member of APMOG; communicate with general APMOG membership; communicate regularly with all Executive Committee members and CREOG staff;
2. Represent APMOG issues and concerns at the CREOG Council meetings at annual meeting and summer retreat;
3. Hold at least two APMOG Council meetings yearly. One at the Annual APGO/CREOG meeting and one at the CREOG Summer Retreat.
4. Coordinate/help facilitate the function of the Program and Education Chairs;
5. Work closely with CREOG Staff; submit a consent agenda for both council meetings; submit updates, with input from Vice-Chair and Region Representatives for the CREOG E-newsletter;
6. Help the Vice-Chair as needed
The APMOG Vice-Chair is chosen every three years by the voting members of the APMOG Executive Committee. Elected for ONLY one (1) three term.
Same as Chair.
1. The Vice-Chair assumes Chairs’ responsibilities in any of the APMOG Council meetings if the Chairperson is not available. The council meetings are held at every annual meeting and summer retreat;
2. The Vice-Chair helps the Chair as needed; communicates with general APMOG membership and regularly with APMOG Executive Committee members;
3. Write quarterly article for the CREOG newsletter; help write the CREOG E-newsletter update for APMOG;
4. Write a quarterly letter to the APMOG members in conjunction with the Chair, the Program Chair and the Education Chair;
5. Take minutes of APMOG Executive Meeting and distribute to APMOG members with the approval of the APMOG Chair;
6. Coordinate the Regional Representative elections with CREOG Staff.
The APMOG Program Planning Chair is chosen every three years by the voting members of the APMOG Executive Committee. May be elected to serve a second three (3) year term. Before running for and accepting the position, candidate should have their departmental support to
attend two meetings each year.
Same as Chair, except #3. The Program Planning Chair can be nominated from the general APMOG membership.
1. Communicate with the APMOG Chair and Education Committee Chair via e-mail and telephone on a regular basis to discuss needs of the annual meeting and the summer retreat;
2. Communicate with CREOG and APGO staff regarding meeting schedules, speakers, room needs;
3. Communicate with Region Reps regarding annual and summer retreat meeting needs;
4. Identify APMOG members to be on the Planning Committee, then communicate with them regarding annual and summer retreat meetings;
5. Coordinate the planning, implementation and evaluation of the APMOG sessions at the annual and summer retreat meetings; including topic identification; speaker identification;
6. Identify the needs and focuses of APMOG sessions through meetings, evaluation comments, CREOG newsletter and list serve e-mails;
7. Attend annual and summer retreat meetings and APMOG council meetings and other CREOG meetings at these meetings as necessary; attend at the summer retreat the CREOG Education Committee planning meeting;
8. Benefits of serving as the Program Planning chair: meet and network with CREOG faculty, CREOG and APGO staff and other APMOG Coordinators;
9. Time commitment: High from Sept. Through Feb while planning the meeting with CREOG and APGO - several e-mails and telephone calls weekly; High during the week of the meeting; high for a week after the meeting to process the evaluations.
The APMOG Education Chair is chosen every three years by the voting members of the APMOG Executive Committee. May be elected to serve a second three (3) year term. Before running for and accepting this position, the candidate should have their departmental support to attend 2 meetings each year.
Same as Chair, except #3. The Education Chair can be nominated from the general APMOG membership.
1. Maintain and update the APMOG Manual with the Education Committee. Identify APMOG members to be on the Education Committee.
2. Attend Annual and Summer retreat meetings and APMOG Executive Committee meetings and other CREOG meetings at these meetings as necessary;
3. Oversee committee responsible for other educational endeavors such as education modules for continued learning;
4. Responsible for at least one presentation annually. The presentation is generally a breakfast presentations at the annual meeting; and may present at the summer retreat as needed;
5. Be the appointed member to the Program Director School Committee and act as liaison between said committee and APMOG;
6. Function as liaison and representative of APMOG on projects/boards as appointed;
7. Communicate with the general APMOG membership; and regularly with APMOG Executive Committee members.
Active members in APMOG and the Regions.
1. These two persons are chosen by vote from their own respective regions. The term of office is for three years. A Region Representative may be elected for a second three (3) year term.
2. An Alternate may be re-elected for any number of terms. The Alternate does not automatically succeed the elected Region Representative at the end of the Region Representatives term. However, the Alternate will succeed the Region Representative should the Region Representative not be able to complete their term.
3. All university and community coordinators are eligible to be nominated for Region Representative. BOTH Region Representative and Alternate will be representatives to the APMOG Executive Committee for both the Annual and the Summer Retreat meetings. Ideally, your department would have the financial resources and allow time off to attend the Annual Meeting and Summer Retreat.
4. The following are the APMOG regions. The APMOG regions are the same as those for CREOG.
I. Connecticut, Maine, Massachusetts, Newfoundland, New Hampshire, New York, Nova Scotia, Quebec, Rhode Island, Vermont
II. Delaware, Indiana, Kentucky, Michigan, New Jersey, Ohio, Ontario, Pennsylvania
III. District of Columbia, Florida, Georgia, Maryland, North Carolina, Puerto Rico, South Carolina, Virginia, West Virginia
IV. Alabama, Arkansas, Illinois, Iowa, Kansas, Louisiana, Manitoba, Minnesota, Mississippi, Missouri, Nebraska, Oklahoma, Saskatchewan, Tennessee, Texas, Wisconsin
V. Alberta, Arizona, Armed Forces District, British Columbia, California, Colorado, Hawaii, Nevada, New Mexico, Oregon, Utah, Washington
1. Attendance is highly recommended at the APMOG Executive Committee meetings at the APGO/CREOG Annual Meeting and CREOG Education Retreat.
2. At each APMOG Executive Committee meeting, present a report of activities and issues coming from one’s region.
3. During the APGO/CREOG Annual Meeting and the CREOG Education Retreat conduct an agenda for a residency program coordinators’ meeting for one’s respective region. The agenda may include all or any combination of the following:
a) a report of APMOG deliberation and activities;
b) information-gathering as directed by the APMOG or CREOG;
c) educational presentation pre-arranged by regional representative; and/or
d) open discussion regarding issues and concerns of CREOG Council or program coordinators.
4. Serve as a liaison between the APMOG Committee and program coordinators in the following possible ways:
a. solicit agenda items from program coordinators in advance of Committee meetings, both for Committee reports and to serve as agenda items for regional program coordinator meetings at the APGO/CREOG Annual Meeting and at the CREOG Education Retreat;
b. promote APMOG activities and issues within the region;
c send meeting highlight and summary letters to all program coordinators following the APGO/CREOG Annual meeting and the CREOG Education Retreat meetings; and copy the APMOG Chair;
d. coordinate a regional meeting to be held annually within the region, form a committee of coordinators to help in the planning of this event; and
e. promote one’s interest and availability for year-round problem solving, consultation, and communication with program coordinators from within one’s respective region.
5. Participate in subcommittee, task force and/or other ad hoc activities as requested by the APMOG Executive Committee or its Chair.
6. Communicate regularly with general APMOG membership and APMOG Executive Committee members.
The webmaster is chosen from all the APMOG members. Anyone interested can submit their name to any member of the APMOG Executive Committee. The person will be chosen by the voting members of the APMOG Executive Committee. The position is for a three year period but can be for as long as the person and the committee agree.
1. Active APMOG member;
2. Well versed in internet functions;
1. Work with CREOG web-master to assure all APMOG listserv processes function properly; update the APMOG website as needed per the APMOG Executive Committee and CREOG Staff;
2. Keep an up-dated e-mail address list of APMOG members;
3. Communicate with APMOG Executive Committee members regularly.
4. Attendance is highly recommended at the annual meeting and the APMOG Executive Committee meeting; as allows, attend the summer retreat and APMOG Executive Committee.