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Junior Fellow District Officer Position Description and Duties 

Chair

  • Seek a close working relationship with the District Fellow officers. Junior Fellow Chair must communicate with the Fellow Chair and Fellow Treasurer regarding Junior Fellow activities, including budget provisions and provisions for meeting attendance
  • Help the Junior Fellow District Vice Chair prepare for his/her Chair year by sending him/her copies of all your correspondence
  • Identify concerns and problems of Junior Fellows in your District and communicate this to the Junior Fellow College Advisory Council in your District reports
  • Establish contact with your Junior Fellow Section Chairs and Vice Chairs. Coordinate district activities for recruitment of non-members and Junior Fellow meetings
  • Attend JFCAC Interim Meeting, the ACOG Annual Clinical and Scientific Meeting, and the JFCAC Annual Meeting
  • Work with the Fellow District Chair to coordinate Junior Fellow activities at the Fall District Meeting

Vice Chair

  • Observe and assist the Junior Fellow District Chair and become familiar with the duties of the office of District Chair. The Junior Fellow District Vice Chair serves for a term of one year, and at the time of the Fall Annual District Meeting, the Vice Chair automatically becomes Junior Fellow District Chair
  • Assist and cooperate with the Junior Fellow District Chair regarding district activities, meeting planning, and recruitment
  • Identify items of concern and problems of Junior Fellows in your district and communicate this to your Junior Fellow District Chair

Junior Fellow Section Officer Position Description and Duties 

Chair and Vice Chair

  • Communicate with your Junior Fellow District Chair, the Fellow Section Chair, and the Junior Fellow Section Vice Chair regarding all Junior Fellow Section activities, including budget provisions and meeting attendance
  • Identify issues in the section that should be brought to the attention of the Junior Fellow District Chair and the JFCAC
  • Hold annual elections for Section Vice Chair (Chair-Elect) and to communicate with and assist by sending copies of all correspondence to the Department of Junior Fellow Services
  • Organize at least one Junior Fellow section activity annually
  • Serve as members of the Junior Fellow District Advisory Council and attend interim and annual Junior Fellow District Advisory Council meetings, the Annual District Meeting (ADM), Fellow meetings, if invited, and Section meetings 

Junior Fellow District Election Process

Officer Term Qualifications

District Vice Chair

 Candidates must submit ONE document in a Microsoft Word format including a letter of intent stating the office you are seeking and the District you reside in. ACOG is committed to working on diversity, inclusion, and equity in our election process. Please include a statement in your letter of intent to demonstrate how you would help your respective District achieve that goal. In the same document, submit a copy of your CV to jfelect@acog.org.

Three years (beginning as Vice Chair, progressing to Chair, then to Immediate Past Chair)

  • Required to be a Junior Fellow member of the District and to remain in the District during your Vice Chair and Chair year*
    *In order to qualify as District Junior Fellow Vice Chair, one must plan to remain in their respective District for the first two years. Funding for in-person meetings for past chairs who have left the District will be at the discretion of the District, however, participation in meetings remotely is still expected.
  • Required to have prior history of service to ACOG at a Section, District, or National Level as an officer, committee member, or a task force member; or have attended or participated in an ACOG Junior Fellow or Fellow Advisory Council in some capacity.
  • Required to attend the following meetings:
    • Junior Fellow District Officer Orientation and Junior Fellow College Advisory Council Interim Meeting (November)
    • Junior Fellow College Advisory Council Annual Meeting (April or May)
    • Your respective Annual District Meeting (Fall)

District Secretary-Treasurer

Candidates must send ONE document including a letter of intent and summary of CV electronically in a Word format to ACOG

One year

  • Junior Fellow member of the District

 

Time Frame Process

By March 1

Junior Fellow Nominating Committee formed. Committee comprised of: 1) Junior Fellow District Past Chair*, 2) Junior Fellow District Chair, 3) Junior Fellow District Vice Chair, 4) District Junior Fellow Advisor (auditing member)

*Junior Fellow District Past Chair will serve as Chair of the Committee

By April 1

Junior Fellow Nominating Committee solicits nominations from Junior Fellows (through District Newsletters, via social media outlets and other means that may be deemed appropriate). Department of Junior Fellow Services places candidate’s name on JF website.

By June 1

Deadline for submission of nominations. No candidates will be permitted to campaign for office.

By June 15

Department of Junior Fellow Services sends candidate information to the Junior Fellow Nominating Committee

By June 30

The Junior Fellow Nominating Committee reviews candidates' information and the committee develops a slate of at least one but no more than three (3) eligible candidates for each position to be filled. The Chair of the Junior Fellow Nominating Committee submits the slate of nominees form to the ACOG Department of Junior Fellow Services.

By July 8

The Department of Junior Fellow Services will send the candidates an email indicating:
  • The Nominating Committee selected their name to be included on the ballot
  • Balloting will begin by August 1
  • Balloting will conclude on August 15

August 1

The Department of Junior Fellow Services will notify all Junior Fellows indicating that voting has begun, CV summaries are available, and all voting will conclude on August 15 via ROUNDS, Junior Fellow Website and posted in ROUNDS.

August 15

Deadline for casting votes.

August 15-18

Notification of election results is sent to the Junior Fellow Nominating Committees and Junior Fellow officer candidates (winners and nonwinners), and is posted on the Junior Fellows web page.

Fall District Meetings

Election results presented to Fellow and Junior Fellow District Advisory Councils; new officers are installed.