Annual Clinical Meeting

2014 Virtual Press Office
for the Annual Clinical Meeting

Conversation at the 2013 Annual Clinical Meeting

ABOUT THE 2014 ANNUAL CLINICAL MEETING 
PRESS HIGHLIGHTS 
PRESS REGISTRATION 
PRESS GUIDELINES 
AUDIOVISUAL RECORDING 
PHOTOGRAPHY
PR GUIDELINES FOR EXHIBITORS
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ABOUT THE 2014 ANNUAL CLINICAL MEETING
The 2014 Annual Clinical Meeting of The American College of Obstetricians and Gynecologists will take place from April 26-30 at the McCormick Place® Convention Center in Chicago, Illinois. For more information, visit www.acog.org/acm.


PRESS HIGHLIGHTS

  • More key sessions open to the press.
  • More than double the number of scientific research studies and researchers to interview than last year.

Seminar Highlights:

  • Feminism and the Moral Imperative for Contraception
  • Addressing the US Maternal Mortality Rate
  • Potential Solutions to the Cesarean Epidemic
  • Reproductive Health and the Environment
  • Updates in Fetal Surgery
  • Bariatric Surgery and Women’s Reproductive Health

Check out the Final Program to learn more!

New Research: 
More than 400 new research poster and paper abstracts to be published in Obstetrics & Gynecology online.
Research topics include:

  • LARC including intrauterine devices (IUDs)
  • Noninvasive prenatal testing
  • Vaccinations including HPV and influenza
  • Gynecological cancers
  • Social media and medicine
  • And more!

Register today to receive updates about research being presented at the Annual Clinical Meeting!


PRESS REGISTRATION
Working journalists are welcome to register for the Annual Clinical Meeting and to attend any of the following:

  • Colloquia
  • Clinical Seminars
  • Cutting Edge Topics in Ob-Gyn
  • Interactive Surgical Tutorials
  • New research posters and oral presentations.

Journalists may also attend Lunch and Learn Seminars, but must pay the $50.00 registration fee to do so.

Please note that Lunch with the Experts, Postgraduate Courses, Ancillary Meetings, and the Business Meeting are closed to press.

Press registration is strictly limited to working journalists and will not be extended to supervisory, management, publishing, promotional, marketing, administrative, consulting, advertising, or to public relations staff, industry analysts, or to organizations that produce Continuing Medical Education (CME) audio/audiovisual, online, or print resources. Press credentials are required. The College reserves the right to deny individual press registration requests.


PRESS GUIDELINES
Registered press must observe the following guidelines:

  • Any event not listed in the Final Program is not sanctioned by The College. Journalists that are invited/assigned to cover non-College events held outside the Convention Center (ie, in a hotel) should not report its proceedings as happening before, concurrent with, or after the Annual Clinical Meeting or as having any relationship to The College or its meeting.
  • Journalists who are also staffing an exhibit must wear their Exhibitor Badge while at the booth.
  • Press badges are not transferrable to other individuals. The replacement cost for lost press badges is $125.00.


AUDIOVISUAL RECORDING

  • Registered journalists may use audio recording devices during Annual Clinical Meeting sessions for reporting purposes only. These audio recordings may not be rebroadcast in whole or in part for any reason at any time. Registered journalists may audio record interviews with individual presenters provided that the interviewee has agreed and given explicit consent prior to recording. These audio interviews may be broadcast if that is the stated intent prior to the agreed upon interview.
  • Video recording of any session is prohibited. This includes handheld video recording.
  • Video recording in the Exhibit Hall is strictly prohibited at all times. Audio recording is permitted provided that the individual being interviewed has agreed and given prior explicit consent.
  • Television/video crews must register in the Press Office before being allowed to conduct interviews or acquiring footage and must be escorted at all times within the Convention Center by an Press Office staff person. Filming may occur in the Press Office or another acceptable designated area. 


PHOTOGRAPHY

  • Photography during any Annual Clinical Meeting session is prohibited. However, registered journalists may take photographs of presenters before or after their session provided that the presenters have agreed and given explicit consent. These photographs may be utilized as part of a news article. 
  • Photography in the Exhibit Hall is strictly prohibited for any reason. 
  • Photography (and video recording) of research abstracts is permitted provided the researchers have given prior explicit approval. Photographs and images of abstracts are for the journalist’s background use only and may not be reproduced, published, or posted online.


PR GUIDELINES FOR EXHIBITORS

Unofficial Activities
The College strongly discourages unofficial activities at its Annual Clinical Meeting. Unofficial activities are those not sponsored or sanctioned by The College and include, but are not limited to, press briefings, media events, product announcements and unveilings, focus groups, luncheons, and roundtables. (See Exhibitor Prospectus for additional details.)

Companies that have received approval from The College to hold symposia, product theaters, or company staff meetings in one of the hotels in The College’s housing block must follow these guidelines: All related press releases, media advisories, announcements, invitations, educational materials, etc., must clearly indicate the name of the industry sponsor as well as the source of financial support. In no way should any materials directly or indirectly imply that an unofficial program or activity is associated with The College or its meeting. Terms such as “presented during,” “presented in conjunction with,” “preceding,” “prior to,” “following,” “live from,” etc., in reference to The College and/or its Annual Clinical Meeting may not be used in any materials. Use of the The College name, logo, seal, or Annual Clinical Meeting logo or name also is not permitted without written College authorization.

To avoid sanctions, exhibitors are advised to submit all draft press releases and advisories related to off-site symposia to The College’s Office of Communications for review prior to finalization and release. These materials must be received no later than one week prior to the official start of the Annual Clinical Meeting (April 21, 2014). All information will be kept strictly confidential.

Official Activities
Exhibitors may issue press releases stating that they are exhibiting at the Annual Clinical Meeting provided they refer solely to products and services that have been approved by The College for exhibition.

Press releases and other communications regarding new research poster and paper abstracts presented at the Annual Clinical Meeting may indicate that the research was presented during the meeting. All communications related to new research abstracts should clearly disclose all conflicts of interest of the researchers as well as industry funding of the research. New research posters and papers are embargoed until the day of presentation.

Exhibitors may provide releases/press kits to make available to registered press on site during the Annual Clinical Meeting. Press materials must be submitted for review and approval to The College’s Office of Communications via email no later than Monday, April 21, 2014. A maximum of 10 copies of approved releases/press kits per exhibitor will be accepted for display in the Press Office. Approved materials must be hand delivered to the Press Office located in the Convention Center. Couriered or overnight packages will not be accepted.

Please note that on-site public relations solicitation to registered press is prohibited outside of the exhibit hall. The College does not release press registration lists before, during, or after the meeting.

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