Wisconsin Section Policies and Procedures

POLICIES AND PROCEDURES OF THE WISCONSIN SECTION/ACOG and WSOG

ARTICLE I

NAME

The name of the organization shall be the Wisconsin Section of the American College of Obstetricians and Gynecologists and the Wisconsin Society of Obstetrics and Gynecology. It shall be a component of the American College of Obstetricians and Gynecologists, an Illinois not-for-profit corporation.

ARTICLE II

GEOGRAPHIC SCOPE

The section of Wisconsin shall include the state of Wisconsin

ARTICLE III

OBJECTIVES

1. To protect and improve the health and welfare of all women in Wisconsin.

2. To present and discuss subjects pertaining to the practice of obstetrics and gynecology.

3. To stimulate interest in the health and welfare of all women in the state of Wisconsin in matters relating directly or indirectly to their reproductive systems, capabilities, and processes.

4. To encourage and support study of the scientific, economic, social, educational, and political aspects of medicine in order to secure and maintain the highest standards of practice of obstetrics and gynecology and to prepare, recommend, and carry out programs to this end.

5. To unite all obstetricians and gynecologists in a representative organization for the improvement of patient care within the practice of obstetrics and gynecology.

6. To further the policies and objectives of the American College of Obstetricians and Gynecologistsat the state and local level.

ARTICLE IV

MEMBERSHIP AND PRIVILEGES

Section I - Membership

a. The Society shall consist of Active Members, Corresponding Members and Adjunct Members.

b. Active Membership shall be granted to Fellows of the American College of Obstetricians and Gynecologists, in all categories, who have their official address in Wisconsin. They shall pay dues and assessments, and are eligible to vote and hold office. Active membership shall also be granted to Junior Fellows who have their office address in Wisconsin. They shall pay annual dues and assessments but are not eligible to vote or hold office.

c. Adjunct Membership may be granted to family physicians and other obstetricians and gynecologists who are not eligible to be or who have not been Fellows in the American College of Obstetricians and Gynecologists. They shall pay annual dues and assessments, but they may not vote or hold office.

Section II - Election to Membership

a. All Fellows of any category and Junior Fellows in the American College of Obstetricians and Gynecologists who have their official address within the Section may be members.

b. The name of a proposed Adjunct Member shall be submitted to the Secretary who shall forward an application to the candidate. The completed application shall then be reviewed and acted upon by the Wisconsin Advisory Council. The name of the proposed member shall then be submitted to the members of the Society at the next business meeting. An affirmative vote of a majority of the voting members present shall be required to elect a candidate to membership in the Society.

Section III - Termination of Fellowship

a. Resignation or Death. All rights and privileges of any Fellow or Adjunct Member shall terminate upon resignation or death.

b. Expulsion. The rights and privileges of a Fellow of any category shall be terminated only upon termination of his or her Fellowship in the American College of Obstetricians and Gynecologists.

c. The voting members of the Society shall have the power to expel an Adjunct Member for failure to maintain the requirements for such membership or for any other cause which in its judgement shall be deemed sufficient. An affirmative vote of at least 3/4 of the members shall be necessary for such expulsion of any Adjunct Member. No such Adjunct Member may be expelled until he or she has had notice in writing of the charges proffered against him or her and has been extended the privilege of a hearing before a duly constituted committee of the Section and upon such expulsion all rights and privileges of Adjunct Member shall be forfeited and terminated.

d. A Fellow or Junior Fellow who fails to pay annual dues or assessments within six months after they become due shall be given notice of the delinquency and shall be terminated if timely payment is not made.

ARTICLE V

OFFICERS

Section I - Officers

a. The officers of the Section shall be a Chair, a Vice Chair, and a Secretary-Treasurer.

b. The Chair and Vice Chair shall serve a term of three years. They are not eligible to serve more than one term, except the Secretary-Treasurer. The officers shall also serve as officers of the Section on Obstetrics and Gynecology of the State Medical Society of Wisconsin.

c. Officers must be active members of the Section.

d. The Chair shall preside at all meetings and shall perform such other duties as specified in the American College of Obstetricians and Gynecologists (ACOG) bylaws and as the Section shall assign. He/she shall be Chair of the Wisconsin Advisory Council and shall be an ex-officio member of all committees. He/she shall serve as Chair of the Wisconsin Section of the American College of Obstetricians and Gynecologists (ACOG).

e. The Vice Chair shall serve as a member of the Wisconsin Advisory Council, and in the absence of the Chair shall perform the duties of the Chair. He /she shall serve as Vice Chair of the Wisconsin Section of the American College of Obstetricians and Gynecologists (ACOG).

f. The Secretary-Treasurer shall serve as a member of the Wisconsin Advisory Council. He/she shall give notice of all meetings of the Society; shall keep minutes of all meetings; and shall keep attendance records of members. The Secretary-Treasurer shall keep accounts of monies collected and expended and shall report these transactions at the annual Section business meeting; shall be responsible for the safe-keeping of all funds; and shall provide applications to prospective members on request and present completed applications to the Wisconsin Advisory Council. In the absence of both the Chair and the Vice Chair, the Secretary-Treasurer may assume the duties of the Chair.

Section II - Elections

a. Term of Office. The Chair and Vice Chair shall serve in their respective offices for a term of three years and may not succeed themselves. They shall assume office at the next annual Section business meeting following their election. All other officers of the Section shall also serve terms of three years, but shall be eligible for re-election. Terms of all other officers shall be effective from the date at which the office of elected Chair is to be assumed.

b. Method of Election. During the second year office, the Section Chair shall appoint and chair a Section Nominating Committee consisting of no fewer than three Fellows. This Committee shall propose a slate of nominees for the several offices. Nominations shall be done in such a manner as to assure submission of a slate to the National office, for purposes of ballot, no later than November 15 of each nominating year. A ballot bearing this slate of nominees and providing space for write-in votes for other candidates for all offices, shall be submitted to the voting members of the Section for balloting by mail, by procedures established by the Executive Board of the American College of Obstetricians and Gynecologists (ACOG).

c. Advisory Council Elections. A slate of nominees to replace retiring members of the Wisconsin Advisory Council shall be proposed by the Nominating Committee and submitted to the annual Section business meeting. Newly elected at-large members will take office at the end of that meeting. Following the report of the Nominating Committee any member who is eligible to vote may add to the nominations in an open meeting. Only active Fellows may vote.

ARTICLE VI

WISCONSIN ADVISORY COUNCIL

(Board of Governors)

1. The Chair, Vice Chair, immediate Past Chair and Secretary-Treasurer shall be members of the Wisconsin Advisory Council. The Chair and Vice Chair may serve only (1) one (3) three year term in those offices. The Secretary-Treasurer will serve a maximum of (3) three terms. There shall be six additional at-large members elected by the membership, each to serve a period of three years or a maximum of three terms, two new members being elected at the annual Section business meeting each year to replace the retiring members. If an at-large member shall be elected to the office of the Section, his/her place on the Wisconsin Advisory Council shall be filled by special election a the next annual Section business meeting. The newly elected at-large member will serve out the remainder of the three year term.

2. Four members of the Wisconsin Advisory Council shall constitute a quorum.

3. Meetings of the Wisconsin Advisory Council shall be called by the Chair.

4. The duties of the Wisconsin Advisory Council shall be to decide on the eligibility of applicants for Adjunct membership, to present the name of such applicants to the Section with their recommendation, to plan future Society meetings, to act in matters of policy and finance. They may initiate and recommend action of proposed forfeiture of membership and present such action as specified in Article VI, Section III, (a), (b), and (c).

5. Other duties of the Advisory Council shall be designated by the Chair.

6. Secretary-Treasurer and other officers as needed shall be chosen by the Wisconsin Advisory Council.

ARTICLE VII

STANDING AND AD HOC COMMITTEES

1. The Program Committee shall consist of the Section Chair, Vice Chair, Secretary-Treasurer and Chairmen of the Department of OB/GYN at both state medical schools, together with such additional members as the Chair may appoint. It shall arrange for the meetings of the Society, the scientific program and site selection in conjunction with the Wisconsin Advisory Council.

2. The Nominating Committee shall consist of the Section Chair, who will chair the committee, and a minimum of three other Section members that the Chair appoints. Their duties shall be to present a slate of nominees for office and for members of the Wisconsin Advisory Council as specified in Article V, Section II (b) and (c) and Article VI. Ad Hoc committees maybe appointed by the Chair for the conduct of urgent and specific matters.

ARTICLE VIII

DUES

The dues of Fellows, Junior Fellows and Adjunct members shall be recommended by the Wisconsin Advisory Council, subject to approval of the District Advisory Council.

ARTICLE IX

MEETINGS

1. The time and place of meetings shall be determined by the Wisconsin Advisory Council in consultation with the Program Committee. There shall be at least one meeting per year. Special meetings may be called at any time, upon suitable notice to the membership, by the Wisconsin Advisory Council, the Chair, the Vice Chair, or by a written request signed by ten voting members of the Wisconsin Section.

2. All meetings and sessions shall be conducted according to accepted rules and usages.

3. A business meeting shall be held at the annual Section meeting. The business meeting shall be held prior to the scientific session.

4. Ten members of the voting members of the Society shall constitute a quorum for the enactment of business.

5. The author of a proposal or resolution shall supply the Secretary with a written copy of the proposal or resolution at least 45 days prior to the meeting at which this proposal or resolution is to be discussed and voted upon. The Secretary will mail to every Active Fellow copies of these proposals or resolutions, at least 30 days prior to the meeting at which this proposal or resolution will be voted upon.

6. Resolutions my be introduced on the floor during the business meeting with the approval of 2/3 of the members eligible to vote.

7. The mover of a motion shall supply the Secretary with a written copy of the motion, before discussion or amendment, if it is undertaken, except in the case of brief or formal motions.

ARTICLE X

AMENDMENTS

The By-Laws may be amended at any regular business meeting of the Society by a vote of 3/4 of those present who are eligible to vote, provided that:

1. A written copy of the proposed amendment was mailed by the Secretary to each voting member at least 30 days prior to the meeting which said amendment will be voted upon.

ARTICLE XI

CONTRACTS, CHECKS, DEPOSITS, AND FUNDS

Section I Contracts

The Chair or Vice Chair of the Section may authorize any Officer or Officers of the Section to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Section, and such authority may be general or confined to specific instances.

Section II Checks, Drafts, Etc.

All checks, drafts, or other order for payment of money, notes or other evidence of indebtedness, issued in the name of the Section shall be authorized by an Officer of the Section and forwarded to the ACOG for payment.

ARTICLE XII

BOOKS AND RECORDS

The Secretary-Treasurer, or if so stipulated, the Executive Secretary, shall keep correct and complete minutes of the proceedings of its officers, members, and committees. The ACOG shall keep complete books and records of accounts.

ARTICLE XIII

FISCAL YEAR

The fiscal year of the Section shall begin on the first day of January and end on the last day of December in each year.

ARTICLE XIV

CONFLICT WITH THE COLLEGE OR THE DISTRICT

Nothing in these bylaws shall be in conflict with the District or the American College of Obstetricians and Gynecologists (ACOG). The officers and members of the Section shall not engage in any activity or assume any obligation in conflict with the principles of the American College of Obstetricians and Gynecologists (ACOG).

Revised 7/04