Junior Fellow District Chair Guidelines

The Junior Fellow Chair shall be the executive officer of the Division. He/she shall be the Chair of the district meetings and the Junior Fellow District Advisory Council and perform such functions as the Division directs. The Junior Fellow Chair shall act to promote association and cooperation among the Fellows and Junior Fellows in the District. He/she shall assist and initiate activities in the District in furtherance of the aims and purposes of the College.

The principal aims of The American College of Obstetricians and Gynecologists (ACOG) are education for both the physician and the patient and the continuing improvement of health care for women.

Of the 45,142 ACOG members, approximately 10,241 (23%) are Junior Fellows who are residents in approved programs or recent graduates of these programs. ACOG is organized into ten (10) Districts or Divisions (nine of which are regional districts and one of which is for the Armed Forces members).

OBJECTIVES - DISTRICT CHAIR

  • To seek a close working relationship with the District Fellow officers.  Junior Fellow Chair must communicate with the Fellow Chair and Fellow Treasurer regarding Junior Fellow activities, including budget provisions and provisions for meeting attendance.
  • To help the Junior Fellow District Vice Chair prepare for his/her Chair year by sending him/her copies of all your correspondence.
  • Identify concerns and problems of Junior Fellows in your district and communicate this to the Junior Fellow College Advisory Council in your district reports.
  • Establish contact with your Junior Fellow Section Chairs and Vice Chairs. Coordinate district activities for recruitment of non-members and Junior Fellow meetings.

DUTIES - DISTRICT CHAIR

District Officer Rosters

It is the responsibility of the Vice Chair to notify in writing (immediately following your fall District meeting), the Department of Junior Fellow Services of all names, addresses and telephone numbers of your Junior Fellow District and Section officers. Any changes throughout the year must be forwarded to the Department of Junior Fellow Services as soon as possible.

Meeting Attendance

The Junior Fellow District Chair and Vice Chair are voting members of the Junior Fellow College Advisory Council (JFCAC) and the Junior Fellow District Advisory Council. They shall attend the JFCAC interim meeting in January and the JFCAC meeting at the ACM in April/May, in addition to the Junior Fellow business meeting held during the fall district meeting.  The Junior Fellow District Chair also attends the JFCAC Executive Board meeting, which is held in August. The Junior Fellow District Chair should encourage Junior Fellow Section officers to attend meetings and report on issues discussed through reports and newsletters.

District Meeting

It is the responsibility of the Junior Fellow District Chair to work with the Fellow District Chair and the General Program Chair to coordinate Junior Fellow activities at the fall District Meeting.  In an effort to stimulate activity at the district level, special Junior Fellow activities should be organized, for example:

  • Junior Fellow luncheon/business meeting
  • Junior Fellow District Advisory Council Meeting (to include the Junior Fellow section officers)
  • "Stump the Professors" session/"Trivia Challenge"
  • Special interest programs i.e. professional liability issues/practice management

Reports

The Junior Fellow District Chair shall be responsible for submitting a written report regarding the district activities for the two Junior Fellow College Advisory Council meetings held each year.

The Junior Fellow District Chair shall be responsible for submitting a report to the Fellow District Chair at your interim and annual district meetings.  Your report to the district should include information from the JFCAC meetings and business pertaining to the Junior Fellows in your district.

It is the responsibility of the Junior Fellow Chair to inform the Junior Fellows in your district of pertinent information.  This can be accomplished by articles in the district newsletter written by the Junior Fellow District Vice Chair.

Budget

Before January 1st of each year, the Junior Fellow Chair shall, in cooperation with the Fellow Treasurer, develop a budget for the Junior Fellows of your district.  A chart outlining Junior Fellow funding by district is attached; this chart should be updated each year.  This responsibility can be delegated to the Junior Fellow Secretary-Treasurer; however it ultimately is the Junior Fellow District Chair's responsibility to distribute this budget information.  The budget and meeting reimbursement information should be distributed to all Junior Fellow district and section officers, the Fellow district officers and the Department of Fellow and Junior Fellow Services.

Committee on Nominations

The Chair of this committee shall be the most recent available Junior Fellow Past Chair.  Please refer to the Junior Fellow District Bylaws (in the front of this section), Article V, District Officers: Nominations, Election and Duties; Section 2-- Nomination and Election, for further information.

Election of District Officers

The Junior Fellow officers of the District shall consist of a Chair, Vice Chair and Secretary-Treasurer.  Only Junior Fellow members having and maintaining their official address within the District’s geographic confines shall hold district offices.

  • See election process in this section.
  • At the expiration of the one-year term, the Vice Chair shall automatically become Chair and  shall serve as such for one year.
  • The Junior Fellow District Chair shall fill, by appointment, any vacancies occurring in any office.

Fellow Advisor

The Junior Fellow Chair, after consultation with the Fellow District Chair, shall appoint a Fellow Advisor.  The Advisor will attend Junior Fellow meetings, report to the Fellow officers and be available for consultation on issues of concern to the Junior Fellow officers.

Department of Junior Fellow Services

Feel free to contact the Department of Junior Fellow Services at the College office if you have any questions or need assistance (1-800-673-8444 ext. 2561 or 2533).

Contact:

Christine Himes
Manager
chimes@acog.org 

Wanda Proctor
Project Coordinator
wproctor@acog.org

For information about membership, please contact:
ACOG Membership Department
(202) 863-2404
membership@acog.org