Through Product Theaters, 2014 ACM Exhibitors will be able to: 77 Interact with ACM attendees in an intimate theater setting 77 Highlight and demonstrate new and existing products 77 Provide up-to-date research findings 77 Give product details in-depth 77 Demonstrate products 77 Distribute branded materials These sessions are promotional and are not eligible for continuing education credits. Only 2014 ACM Exhibitors are eligible to sponsor Product Theaters and Exhibitors must complete the ACM Product Theater Application. Product Theater sessions are assigned on a first-come, first-serve basis. Three (3) one hour, or six (6) half-hour sessions are available at lunch times during the ACM in the exhibit hall. Priority is given to one-hour sessions and half-hour slots are only available if the one hour time slots are not reserved by Friday, March 28, 2014. For Exhibitors accepted for a Product Theater session, the College shall: 77 List their session in the official 2014 ACM Exhibit Guide 77 Send an e-blast about the session to the registered 2014 ACM attendees 77 Announce the session with signage in the ACM registration area, at the main entrance to the Exhibit Hall, and outside the Product Theater For an additional cost, Exhibitors may: 77 Include session flyers in the hotel door drop program known as the Doctor’s Bag 77 Reserve ad space in the official Exhibit Guide and/or ACM Show Daily 77 Obtain a pre and/or post session registrant list Product Theaters are held within the Exhibit Hall and include the following: 77 An enclosed modular theater with 8’ Gem walls and carpeting throughout 77 A standard theater setup with seating for 250 attendees 77 Low riser with a standing lectern and panel table with chairs and wired lavaliere microphones 77 Standard AV equipment including LCD projector, DVD player, screen (sized appropriately for the room), sound system, and an extension cord. Any additional equipment including computers is the responsibility of the Exhibitor, and may be used only if it does not affect other presentation(s). 77 The use of two (2) lead retrieval units for data collection from session attendees 77 Boxed lunches, if purchased The College reserves the right to relocate the Product Theater from the Exhibit Hall, in its sole discretion. Rules and Regulations Governing Product Theater Although the College will attempt to accommodate requests for specific Theater time slots, no guarantees can be made that an Exhibitor will be assigned the specific time slot requested. An Exhibitor may not assign, sublet, share, or exchange all or any part of their Product Theater time with/or to another Exhibitor, organization or business unless prior written authorization has been obtained from the College. Payment & Cancellation Policy A check for full payment of the Product Theater session must accompany the application, credit cards and wire transfers are not accepted. If a session is not placed due to lack of space or refusal of application by the College, the full fee will be refunded. No refunds will be given for cancellation of a Product Theater, unless the College cancels the event. Because only 2014 ACM Exhibitors may retain theater space, cancellation of exhibit space automatically results in cancellation of theater time slots. The College retains the right to use cancelled theater time slots at its own discretion. Promotional Brochures and Invitations The College does not endorse, recommend or promote any products or services related to Product Theaters. There can be no implication in any promotion materials, handouts, or enduring materials that the Product Theaters are planned, sponsored by, or endorsed by the College. All announcements and invitations should clearly indicate on the “COVERS” the name(s) of the sponsoring organization for each Product Theater, and the source of financial support, if any, for the event. The materials in no manner may imply, either directly or indirectly, that the program is a part of, or an official activity of ACOG. 62nd Annual Clinical Meeting McCormick Place Convention Center • Chicago, Illinois • April 26-30, 2014 www. a c o g . o r g / a c m 62nd Annual Clinical Meeting McCormick Place Convention Center • Chicago, Illinois • April 26-30, 2014 2014 ACM Product Theater No promotional materials for a Product Theater may use language or terms such as “presented during,” “presented in conjunction with,” “preceding,” “prior to,” “following,” “live from,” or statements similar in nature may not be used. The use of the College’s acronym (ACOG), logo, name, or Annual Clinical Meeting artwork, or any representations thereof shall be only at the express written consent of the College. All marketing and promotional materials for a Product Theater must include the following statement: “This Product Theater is a promotional activity and is not approved for continuing education credit. The content of this Product Theater and opinions expressed by presenters are those of the sponsor or presenters and not of the American College of Obstetricians and Gynecologists.” The College’s Meetings & Exhibits Department must approve, prior to printing, all promotional announcements, invitations, and all materials including websites, broadcast e-mail messages, and other materials intended for distribution to ACM attendees to promote a Product Theater presentation. In addition, all advertisements or invitation brochures must be approved in order to participate in any of the College’s marketing opportunities. All materials must be distributed through one of the College’s marketing opportunities (i.e. Mailing labels, Doctor’s Bag, Obstetrics & Gynecology Journal (Green Journal), ACOG Today advertising, Exhibit Guide advertising, and/ or ACM Show Daily advertising). Speakers All speakers and moderators for the Product Theater must be registered for the 2014 ACM and must be wearing their official ACM badges in order to be admitted to the exhibit hall. Exhibitor directing the Product Theater session is responsible for ensuring all speakers and moderators are registered in advance of the session. Signs One professionally produced sign developed by the Exhibitor, not to exceed 30”x40”, may be displayed outside the Product Theater area. The College does not permit the distribution or placement of presentation flyers or signs in any other area of the exhibit hall, convention center, shuttle buses, or ACM hotels, with the exception of the sponsoring Exhibitor’s booth space. The College reserves the right to remove and discard signs and flyers of any organization violating this policy at the violator’s expense. Audio Visual The College has selected AVMG, Inc., as its exclusive audio visual provider and requires all Product Theater sponsors to use AVMG for all additional audio visual requirements or needs. Contact AVMG at (214) 343-2864. Limitation of Liability The American College of Obstetricians and Gynecologists (the College), and the McCormick Place Convention Center will not be responsible for any loss, injury or damage whatsoever arising from participation in the Product Theater or related activities, which may occur to an Exhibitor or its contractors and/or its agents and Product Theater attendees in connection with a Product Theater. The sponsor expressly releases the College, the American Congress of Obstetricians and Gynecologists, and the McCormick Place Convention Center from any and all claims, injury or damage arising from the content, behaviors or other activities related to the Product Theater. 62nd Annual Clinical Meeting McCormick Place Convention Center • Chicago, Illinois • April 26-30, 2014 www. a c o g . o r g / a c m 62nd Annual Clinical Meeting McCormick Place Convention Center • Chicago, Illinois • April 26-30, 2014 IMPORTANT: This application must be completed by all organizations planning to hold a Product Theater session during the 2014 Annual Clinical Meeting (ACM) and organizations must adhere to the Product Theater rules and regulations. This signed application must be received before time slot can be assigned. Applications without a signature and full payment will not be processed. Deadline: March 28, 2014 Company & Contact Information (Please type or print clearly) Company Name Street Address City/Province State/Country Zip/Postal Code Contact Title Direct Telephone Mobile Telephone Fax Contact’s Email If company is exhibiting at 2014 ACM under a different name, list it below. ______________________________________________________________________________ Session Topic: _______________________________________________________________________________________________________________ (Please attach a brief outline of your product theater session.) TIME SLOTS & FEES Time slots are assigned by the College and are awarded on a first-come, first-serve basis, with priority given to one-hour slot reservations. All participating companies must also be exhibitors at the ACOG 2014 Annual Clinical Meeting. In order to help maximize the experience for Product Theater sponsoring organizations and attendees, the College reserves the right to limit competing topics/products in similar time slots. Fees M 30 minute session, no lunch, 150 ppl . . . . . . . . . . . . . . . . . . . . . . . . . . . $10,000 M 60 minute session, no lunch, 250 ppl . . . . . . . . . . . . . . . . . . . . . . . . . . . $15,000 M 60 minute session with box lunch for 150 ppl . $25,000 M 60 minute session with box lunch for 250 ppl . $35,000 PAYMENT & CANCELLATION POLICY A check for full payment of your Product Theater session must accompany this application. If your program is not placed due to lack of space or refusal of application by the College, your full fee will be refunded. No refunds will be given for cancellation of a Product Theater, unless the College cancels the event. As only contracted exhibitors may retain theater space, cancellation of an exhibit space automatically results in cancellation of theater time slots. The College retains the rights to utilize cancelled theater time slots at its own discretion. AGREEMENT I, the undersigned, hereby make application for a time slot in the 2014 ACM Product Theater at the American College of Obstetricians and Gynecologists’ 62nd Annual Clinical Meeting. I am an authorized representative of the company and with the full power and authority to sign and deliver this Application. The company listed on this application agrees to comply with the policies, rules and regulations contained in the ACOG 2014 Exhibitor Prospectus, the Exhibitor Service manual, and all policies, procedures and regulations associated with participating in the 2014 ACM Product Theater. The American College of Obstetricians and Gynecologists (the College) reserves the right to deny any application, if in the College’s opinion it does not serve the best interest of its members or is considered inappropriate. Authorized Representative’s Name Title Authorized Representative’s Signature Date Send application by March 28, 2014 to: ACOG Meetings and Exhibits Department, Attn: 2014 ACM Product Theater, 409 12th Street, SW Washington, DC 20024-2188. For questions contact Arthinia Morgan, Exhibits Manager, at (202) 863-2437 or amorgan@acog.org. 62nd Annual Clinical Meeting McCormick Place Convention Center • Chicago, Illinois • April 26-30, 2014 www. a c o g . o r g / a c m 62nd Annual Clinical Meeting McCormick Place Convention Center • Chicago, Illinois • April 26-30, 2014 A2014P ACMP ProdLuct IThCeaterATION Please rank your desired date/time slot – choices below: (i.e. 1, 2, 3) One-hour sessions: __ Monday, April 28, 12:00 PM – 1 PM __ Tuesday, April 29, 12:00 PM – 1 PM __ Wednesday, April 30, 12:00 PM – 1 PM Thirty (30) minute sessions: __ Monday, April 28, 12:00 PM – 12:30 PM __ Monday, April 28, 12:30 PM – 1:00 PM __ Tuesday, April 29, 12:00 PM – 12:30 PM __ Tuesday, April 29, 12:30 PM – 1:00 PM __ Wednesday, April 30, 12:00 PM – 12:30 PM __ Wednesday, April 30, 12:30 PM – 1:00 PM FOR ACOG USE ONLY Batch #:___________________ Date Received:____________________ Check #:___________________ Check Amount:$___________________