33 Rules & Regulations over please➛ CODES AND REGULATIONS Exhibitor shall adhere to and be bound by 1) all applicable fire, utility, and building codes and regulations; 2) any and all rules or regulations of the facility where the ACM is held; 3) applicable terms of all leases and agreements between the College and the managers or owners of the facility; 4) the terms of any and all leases and agreements between the College and any other party relating to the Exhibit. Exhibitors shall not, nor permit others to do anything to the booth or do anything in the facility that will in any way void the policies or increase the insurance premiums payable by the College or the owners or managers of the facility. SPACE ASSIGNMENTS Booth assignments will be made in accordance with the College's priority point system under which each exhibiting company’s request for space is given a priority rating which reflects the company’s record as an exhibitor at previous ACMs, the number of booth spaces purchased, and as an advertiser/sponsor of certain College publications and programs. For more details, please see Exhibitor Prospectus. HOSPITALITY SUITES AND PRIVATE PARTIES Only participating exhibitors shall be authorized to use hospitality suites in the official hotel(s). No hospitality suites are permitted in the Headquarters hotel. Hospitality suites and private parties shall not be open during regularly scheduled hours of meetings, exhibits or other ACM functions. Exhibitors who schedule private functions in conflict with official ACM events will be penalized. This policy will be strictly enforced. All functions must be approved by the College. Please see the Symposium/Special Event Application. EQUIPMENT Booth equipment provided by the College and/or its vendors or agents shall be returned to the College at the end of the meeting, complete and in good condition, normal wear and tear expected. Exhibitor shall have no right, title or interest in such equipment. Exhibitor shall provide all other equipment at his or her own expense. All draping and decorative materials used by Exhibitor shall be flameproof. DEMONSTRATIONS All demonstrations and displays shall be confined to the Booth. The College shall have the right to exclude or to require modification of any display or demonstration that, in its sole discretion, is considered unsuitable to or not in keeping with the character of the Exhibition. The College shall have the right to prohibit the use of amplifying equipment or music that, in its sole discretion, is considered objectionable. The College shall have the right to demand modification of the appearance or dress of persons or mannequins used in connection with displays or demonstration. FOOD AND DRUG ADMINISTRATION (FDA) Exhibitors with products or devices regulated by the FDA are reminded that any mention of product names that is accompanied by information on usage and indications is considered advertising and is subject to applicable FDA guidelines. Exhibitors must also comply with the FDA restrictions on the promotion of investigational and pre-approved drugs and of approved drugs for unapproved uses. Information and guidance may be obtained from the FDA Division of Drug Marketing, Advertising, and Communications, 5600 Fishers Lane, Rockville, MD 20857; (301) 227-6822. Additional information is available through the FDA’s medical advertising information line, 1-800-238-7332. If FDA approval is required, then you must have FDA Approval before the College will allow you to exhibit your product. Single product exhibitors who are awaiting FDA approval must forward evidence of FDA approval by March 9, 2012 in order to be eligible to exhibit. Companies that exhibit multiple products, have exhibited in previous Annual Clinical Meetings, and are awaiting FDA approval of a new pharmaceutical or device must submit evidence of FDA approval to the Exhibits Management Department by April 6, 2012 if the company desires exhibiting that product at the 2012 Annual Clinical Meeting. If FDA approval is not obtained by the April 6, deadline, the exhibitor may only exhibit those products that have FDA approval and are related to women’s health care. PHOTOGRAPHY Exhibitors shall not take photographs of or videotape any booth(s). If a picture or video of your booth is desired, please contact the official photographer (see Official Contractors and Services section of the service manual). The College management or security will confiscate the film or tape of any exhibitor who violates this rule. The College reserves the right to photograph or videotape your exhibit, for use in the Exhibitor Prospectus or College publication. ASSIGNMENT AND SUBLEASE Exhibitor shall neither sublet the booth or any equipment provided by the College, nor shall the Exhibitor assign its lease in whole or in part to any other party without prior written notice to and approval from the College. LIABILITY Exhibitor shall indemnify the American College of Obstetricians and Gynecologists (the College), its officers, directors, agents, employees, and members against any and all liability, loss, claims or actions, and the defense thereof (including reasonable attorney’s fees and costs), based upon or arising out of damages or injury (including death and environmental damage) to persons or property caused by or related to any act or omission of Exhibitor, its employees, agents, subcontractors, or vendors. Exhibitor further agrees that the College, and its respective agents and employees shall not be responsible in any way for 1) damage, loss or destruction of any property of Exhibitor or 2) injury to exhibitor or its representatives, agents, employees, licensees or invitees. Exhibitor shall not allow any children in the exhibit hall during installation or dismantle. INSURANCE Exhibitor shall maintain at a minimum the following insurance: Workers’ Compensation insurance — statutory requirements; Employer’s Liability insurance — $100,000 each accident, $500,000 policy limits, and $100,000 each employee; Commercial General Liability insurance — $1,000,000 each occurrence; Personal Injury Liability insurance — $1,000,000 each occurrence; Business Automobile Liability — $1,000,000 each accident; Umbrella Liability — limit of not less than $1,000,000. If requested by the College, Exhibitor shall provide the College with certificates evidencing the required coverage before the ACM. CANCELLATION AND POSTPONEMENT OF EXPOSITION In the event that the ACM is postponed due to any occurrence not occasioned by the conduct of the College or Exhibitor, whether such occurrence be an Act of God or the common enemy or the result of terrorism, war, riot, civil commotion, sovereign conduct, or the act or conduct of any third party, then the performance of the parties of their respective meeting obligations shall be excused for such period of time as is reasonably necessary after such occurrence to remedy the effects thereof. If the occurrence results in cancellation of the ACM, the obligations of the parties under applicable agreements shall automatically be terminated and all booth payments shall be refunded to Exhibitor, less a pro rata share of expenses actually incurred by the College in connection with the Meeting. HANDLING AND STORAGE The College and the owners or managers of the facility where the ACM is to be held shall not accept or store display material or empty crates, and Exhibitor shall make its own arrangements of shipment, delivery, receipt and storage of such materials and empty crates. Such arrangements may be made through the Official Contractor, if desired, and Exhibitor shall in any event provide the Official Contractor with copies of all bills of lading. All shipments and deliveries to the ACM shall be prepaid. Exhibitor shall not incur any obligation to the Official Contractor merely by reason of providing copies of any bills of lading hereunder. CANCELLATION/BOOTH REDUCTION Organizations participating in the exhibition may cancel this agreement at any time by written notice to the College's Exhibits Management Department. The following schedule will be used when acknowledging the cancellation and/ or booth reductions: Cancellations on or before 10/31/2012 will receive a refund less 10% processing fee. Cancellations 11/1/2012 - 1/31/2013 will receive 50% of the total booth fee (deposits or full payment). Booth reduction requests received 10/31/2012 - 1/31/2013 will be assessed a 10% penalty fee. No refunds for cancellations after 1/31/2013 but companies will be responsible for paying the balance of the booth space if one exists. The College reserves the right to resell any cancelled exhibit space without any notification to the canceling party, or without refunding any fees paid by the exhibitor. SECURITY The College shall provide guard service throughout the hours of installation, show and dismantlement period, and exercise reasonable care for the protection of the exhibitors’ materials and display. Beyond this, the College, the show facility, or any officer or staff member or vendor thereof will not be responsible for the safety of the property or the exhibitor, his agents or employees, from theft, damage by fire, accident, or any other cause. Exhibitor is required to secure sufficient insurance coverage for all booth contents. ARRANGEMENTS OF EXHIBITS Standard booth background and side rails, decorated with curtains and uniform two-line signs are provided without charge. Booth backgrounds are eight feet in height, and divider rails are three feet in height. In the area five feet forward from the rear background of each booth, display material may be placed up to a height not exceeding eight feet from the building floor. In any portion of the booth beyond five feet from the rear background of the booth, all parts of the exhibit shall be placed not to exceed four feet from the building floor. Islands will be permitted to a maximum height of sixteen feet. Exhibits not conforming to these specifications, or which in design, operation, or otherwise, are objectionable in the opinion of the College will be prohibited. No solid construction allowed within the first four feet of island booth space. HANGING SIGNS/LIGHTS AND BALLOONS Exhibitors’ signs or lights may not bear the College's name or its logo. All signs or lights must be in your booth at all times and must be positioned or affixed in a manner that would not present a potential hazard. Hanging banner or lights from the convention center ceiling in the exhibit hall is not permitted.